The IRS really wants you to make sure all of the information on 1099s are accurate and that you file on time. In addition to penalties for errors on forms, the IRS fines for late forms, missing forms, wrong or missing taxpayer information, and not filing electronically when you should have. Here are the penalties to be aware of:
The IRS imposes penalties for failure to file information returns with the IRS on a timely basis (as well as the failure to furnish returns to payees on a timely basis). In addition, the IRS may also assess penalties if a filer fails to include all of the information required to be shown on a return (e.g., taxpayer's TIN) or reports incorrect information (e.g., incorrect dollar amount). Please note, the penalties have increased for Tax Year 2016.
If you’re a small business with less than $5 million in gross receipts for the past three years, then the IRS reduces max fines for each tier by $186,000, $532,000 and $1,064,000, respectively.
If you neglect to send forms altogether (to either the IRS or the contractor) when you knew you should (what the IRS classifies as “Intentional Disregard”), the penalty has been increased to the greater of $530 per form or 10% of the amount required to be reported on the return. This penalty has no maximum -- yikes!
If you are required to file over 250 1099s of the same type (250 1099-MISC forms, for example), you’ll need to file electronically. If you don’t, you could face a fine of $250 per form.
Concerned about facing a penalty? Don’t give up hope: you may fall into an exception if you faced mitigating circumstances and act fast to solve the issue. Here’s the IRS list of acceptable exceptions:
1. The penalty will not apply to any failure that you can show was due to reasonable cause and not to willful neglect. In general, you must be able to show that your failure was due to an event beyond your control or due to significant mitigating factors. You must also be able to show that you acted in a responsible manner and took steps to avoid the failure.
2. An inconsequential error or omission is not considered a failure to include correct information. An inconsequential error or omission does not prevent or hinder the IRS from processing the return, from correlating the information required to be shown on the return with the information shown on the payee's tax return, or from otherwise putting the return to its intended use. Errors and omissions that are never inconsequential are those related to (a) a TIN, (b) a payee's surname, and (c) any money amount.
3. De minimis rule for corrections. Even though you cannot show reasonable cause, the penalty for failure to file correct information returns will not apply to a certain number of returns if you:
a. Filed those information returns timely,
b. Either failed to include all the information required on a return or included incorrect information, and
c. Filed corrections by August 1.
If you meet all the conditions in (a), (b), and (c) above, the penalty for filing incorrect returns will not apply to the greater of 10 information returns or 1/2 of 1% of the total number of information returns you are required to file for the calendar year.
If any of your 1099-K or 1099-MISC forms are missing TINs (SSN or EIN) or have incorrect TINs, then the IRS will fine you $250 per form. If you file a correction within 30 days of the deadline, that fine can be reduced to $50.
The penalty may be waived by showing the failure(s) was due to reasonable cause and not to willful neglect.
According to IRS guidance:
Filers must establish that they acted in a responsible manner both before and after the failure occurred, and that:
$0.99 per payment